Building pm programs

The complexity of the property depends on the type of facility, which can range from food-processing plants to assembly plants and light manufacturing. There are many issues specific to manufacturing facilities. For example, specialized equipment may be present, and environmental requirements may differ from property to property. Complex properties may use maintenance software to report and record preventive maintenance programs.

Other technology for condition monitoring is also available to monitor and analyze equipment function. However, some lease agreements assign the responsibility of building maintenance to the lessee, which can result in deferred maintenance by the end of the lease term. Retail Facilities Retail facilities are also generally less complex than many other types of commercial properties.

However, retailers face intense competition in attracting shoppers, while building owners face challenges renting their spaces, since many retailers are increasingly experiencing economic hardship due to the growing popularity of online shopping.

These factors may force some — if not most — retailers to operate on a slim profit margin. This can result in issues related to deferred maintenance as retailers strive to improve their bottom line.

Some retail properties, like malls, shopping centers, and power centers, may also employ a full-time maintenance team. Regular inspections are a requirement for every PM program.

The frequency depends on the complexity and unique needs of the subject property. It is common for complex and sizable properties, like manufacturing facilities, higher educational facilities, hotels, and convention centers, to have full-time staff that handles maintenance. Commercial property inspectors should interview these individuals during the research portion of a job to gain insight into a particular building. By contrast, managers of less complex properties may hire a commercial property inspector or other tradesperson to perform inspections at set intervals.

The purpose of the inspection is to provide a benchmark of the current physical condition of the property. The information it provides is an integral part of an efficient and effective PM program.

All commercial buildings require some form of maintenance to allow for their continuous use and safe operating conditions. Preventive maintenance is a form of proactive maintenance that can prolong service life expectancies and prevent equipment failure, when implemented appropriately.

PM strategies also promote a reduction in overall maintenance costs, whereas reactive maintenance is typically associated with unplanned downtime and high expenditures for repair or replacement.

Teamwork is the cornerstone of an effective preventive maintenance program. Throughout the process, communicate and collaborate with team members to ensure a smooth rollout of your program. Although you have the option of creating an in-house preventive maintenance program , the entire process can be simplified by partnering with an experienced provider of facilities services management, like QSI Facilities. Even if you have already started the process, QSI Facilities can add value by providing insight and assistance in developing, implementing and maintaining your program, even national rollouts.

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QSI Facilities November 15, Include All Departments in Creating a Preventive Maintenance Program Company-wide support and input is important in creating a preventive maintenance program.

Set Appropriate Goals Next, the team should set appropriate goals; also, the procedures for assessing your preventive maintenance program goals should include the following: Reduce percentage of reactive maintenance. Goals and responsibilities are defined, timelines are understood and necessary resources are accounted for. Everyone knows what success looks like and how to sustain it. Preventive maintenance is maintenance that is regularly performed on a piece of equipment in working condition to prevent unplanned failure or breakdown maintenance.

Preventive maintenance is triggered for an asset based on time or usage. For example, if an asset has operated for hours, a preventive maintenance work order will be automatically triggered. The goal is to increase asset reliability, reduce downtime and maximize the impact of costs and labour. Having a roadmap allows your operation to conquer unplanned downtime while staving off the temptation to fall back into a reactive approach. Transitioning from predominantly reactive maintenance to a mostly preventive one takes time, dedication, resources and, most importantly, a plan.

Achieving a successful preventive maintenance program means creating a preventive maintenance schedule and sticking to it. It means a reduction in unplanned downtime, backlog, miscommunication, accidents and the costs associated with each. At the end of the day, preventive maintenance will help you conquer inefficiency and improve your maintenance program from top to bottom.

Read more Eight steps to an effective preventive maintenance program Each and every facility is different, with different goals, assets and resources. However, by using these eight important elements, you can build an effective blueprint for success.

Following this template for a preventive maintenance plan will go a long way to making your operation more efficient and sustainable. The first step in building a successful preventive maintenance program is to sit down and lay out what you want to achieve. Every facility has different goals and those goals influence all future decisions. Do you want to reduce downtime? Increase reliability?

Cut costs? Think about the reasons for wanting to create a structured PM program and write them down. Privacy Policy. User Group. What is preventive maintenance?

Examples of preventive maintenance: There are two types of preventive maintenance, usage-based, or time-based. What are the benefits of preventive maintenance? What is preventive maintenance software? What are the benefits of preventive maintenance software? Here are some of the benefits: The preventive maintenance program will help lower operational costs. A good preventive maintenance software program will decrease costly machine downtime, help ensure all necessary tools and parts are available prior to PMs being started, and reduce expensive reactive repairs.

Preventive maintenance software will increase productivity. Better work planning and scheduling maximizes crew efficiency, so PMs can be completed faster. What should preventive maintenance software include? Preventative maintenance. The software should allow users to create a maintenance schedule for each piece of equipment that outlines all required inspections and PM tasks.

Work orders. Work orders are the backbone of PMs, so any preventive maintenance software should have that capability. Reporting capability. A good CMMS will allow users to create various reports to spot trends and pinpoint areas for improvement. Accessing checklists directly within a preventive maintenance program helps ensure that each specific PM task on a piece of equipment is completed and noted. A mobile application. How do I create a preventive maintenance plan?

Get people on board. When planning for preventive maintenance, the right people need to be involved in the decision-making process. Identify the end goal. Short-term and long-term PM goals should be established right at the beginning. Some goals may include things like decreasing downtime by a certain number of hours, or reducing reactive repair costs by a certain percentage. Inventory equipment. Create an inventory of all equipment.

This should include all relevant information, including serial numbers, specifications, and current condition of the equipment. Ensure all equipment has a unique identifying number. That number should be clearly marked on the machine, perhaps with a barcode label. Consider using Routes to group like equipment together, so only one generated PM work order can involve multiple pieces of equipment that all require the same procedure.

This is especially helpful with inspections. Determine frequency of preventive maintenance. Not all machines will need the same amount of maintenance. Decide what type of PM is needed for each equipment. The same PM job steps can be triggered by either usage of running hours or cycles or miles or else by elapsed time.